AlpenFlow · Automation and business AI
Automate what makes you lose time.
AlpenFlow targets the repetitive manual processes of your SME: invoices, reminders, reports, Excel consolidation, notifications. We analyse your flows, identify what can be automated, and put it in place. Without replacing your tools, without lengthy training.
Fixed fee per project, from CHF 2,500, delivered in 1 to 3 weeks. The price is agreed before we start.
The principle
Your data comes in raw, comes out ready to use
AlpenFlow sits between your sources (invoices, emails, files) and your results (clean data, reports, alerts). Without you touching your tools.
The reality
Your best employees spend hours on tasks a machine would do better
Copying data from a PDF into Excel. Sending the same emails every week. Consolidating three files by hand to produce a report. Chasing customers one by one.
These tasks require no thought, but they devour time, generate errors and wear out teams. That is exactly what AlpenFlow eliminates.
The result
Hours per week
given back to your teams for value-adding work.
Zero data-entry errors
on automated and tested processes.
Your tools unchanged
the automation plugs into what exists.
Client case
5.5 hours a week given back to a consulting SME in French-speaking Switzerland
Their team sorted incoming Outlook emails by hand, then copied the information into the CRM. AlpenFlow automated the sorting and the data injection, without changing the tools in place.
Anomalies were detected and fixed during the test phase, before going live. The result: a reliable process from day one.
A real AlpenFlow client case, anonymised.
5.5h
saved by the team every week
20h+
given back each month to value-adding work
2.5 wks
from analysis to going live
What we automate
Concrete cases, not abstract promises
If the task is repetitive and follows rules, it can probably be automated. Here are the most common ones.
Processing incoming emails
Automatic sorting, classification and routing of emails based on business rules. Requests arrive in the right place, without copy-pasting.
Data extraction
Automatic reading of PDF invoices, purchase orders or forms, and transfer of the data into your Excel, ERP or accounting.
Report generation
Periodic reports produced automatically from your existing data. No more manual consolidation on Friday evening.
Automatic reminders
Customer reminders, due-date alerts or notifications triggered according to your rules. Nothing slips through the cracks anymore.
Data consolidation
Merging and cleaning data scattered across several files or tools into a single reliable source.
Integration between tools
Your SaaS software that doesn't talk to each other gets connected: CRM, invoicing, calendar, email.
How it works
From idea to automation in place
A simple, risk-free process: we identify, we price, we develop, we deliver. You approve the price before we touch anything.
Fee per project
Your process automated, tested and documented
Delivered in one to three weeks with its user guide. Training included. No duration commitment. The exact amount depends on the scope: it is priced and agreed before we start.
Identify a process to automate
What drives the price
- Always included: analysis, testing, documentation and training
- Lower end: one process, clear rules, one or two connected tools
- Higher up: several processes, or a chain spanning several systems
- Pushes the quote up: complex ERP integration or custom development
- Pushes the quote up: specific AI, for instance to read unstructured documents
In every case we place you honestly at the first conversation, and we quote a fixed fee before starting. If your need is not worth automating, we say that too.
A one-hour conversation
Together we identify the 3 tasks that cost you the most time every week.
Analysis and pricing
We assess technical feasibility and give you a fixed price before we start. No surprises.
Implementation
Development, testing and documentation. Usually 1 to 3 weeks depending on complexity.
Delivery and training
You take over with a simple user guide. We stay available if needed.
Our approach
Pragmatic, measurable, without lock-in
We don't replace your tools
AlpenFlow plugs into your current software. No painful migration, no new interface for your teams to learn.
Fixed price, known in advance
Each automation is priced as a fixed package before the start. You know exactly what it costs before saying yes.
Everything is documented
Each automation is delivered with a user guide. If something stops working, you know exactly who to call and why.
AI only when it truly adds value
We use AI where it makes sense (document reading, classification, assisted writing), not as a marketing argument. When confidentiality requires it, we favour a sovereign stack: open tools like n8n, European models like Mistral, Swiss hosting with Infomaniak.
And after delivery?
AlpenFlow Care: automations that stay alive
A delivered automation belongs to you and runs on its own. But your tools evolve, your volumes change, and a third-party service can change without warning.
AlpenFlow Care keeps an eye on it for you: continuous monitoring, fixes, small improvements and a monthly report. Your automations keep giving hours back to your teams, month after month.
Monthly follow-up
Monitoring and maintenance of your automations
- Workflow monitoring with alerts on anomalies
- Fixes included when a connected tool evolves
- Small improvements to your existing automations
- Monthly report: runs, errors, time saved
No duration commitment. The price depends on the number and criticality of the automations covered; it is set when the project is delivered.
AlpenFlow FAQ
Frequently asked questions about AlpenFlow
Every automation is quoted as a fixed fee, from CHF 2,500, documentation and training included. The amount depends on the scope: how many processes, how many tools to connect, and whether custom AI is needed. In every case the price is agreed before we start: there is no hourly billing that runs away from you, and you know exactly what you are paying before we touch anything.
Three things, mainly. The number of processes to automate. The number and type of tools to connect: wiring a mailbox to an Excel file is simpler than going through the API of a business ERP. And whether custom AI is needed, for instance to read unstructured documents. A single process with clear rules and one or two connected tools sits at the lower end; a full chain spanning several systems logically goes higher. We place you at the first conversation.
No. That is the principle of AlpenFlow: we automate on top of your existing tools (Microsoft 365, Excel, your ERP, your CRM, your mailboxes). No migration or redesign. Your teams keep working as before, without the manual tasks.
Generally 1 to 3 weeks between approval of the quote and delivery, depending on complexity. We always start with a one-hour conversation to identify the most profitable processes to automate.
Each automation is documented and tested before delivery. In case of a problem, you have a single point of contact who knows exactly what was set up. For the long run, AlpenFlow Care (from CHF 190/month) monitors your workflows, applies fixes, handles small improvements and sends you a monthly report.
We only use AI when it brings real value (document reading, classification, assisted writing). When confidentiality requires it, we favour solutions hosted in Switzerland or in Europe and we tell you clearly where your data travels.
With the one that costs you the most repetitive time and that follows clear rules. During the first conversation, we identify together the 3 most profitable candidates, then we start with the one offering the best gain/effort ratio. We quote it as a fixed fee before starting, and nothing obliges you to carry on with the others.
You are free: the automation belongs to you, it is documented and you can stop there. To keep it reliable over time, AlpenFlow Care (from CHF 190/month) provides monitoring, fixes and small improvements. Many clients move on to other processes, or then entrust us with the day-to-day management of their IT through AlpenCare: during the project, we have already got to know your IT environment, so the transition is natural. But it is never imposed.
Can’t find your answer?
Ask us your question →First step
Which task would you like to never do by hand again?
A one-hour conversation is enough to identify your best candidates for automation. With no obligation.